Pros and cons of using Evernote to organize my online businesses

Like most any other entrepreneur you’d run across, I’ve always got a lot of ideas swimming around in my head. I’m so hardcore as a matter of fact, that my dreams at night are usually based around my current businesses or business I want to start in the future. Yeah, it’s hard for me to turn off the part of my brain that is always telling me to “create more!” and it was somewhat manageable up until a few years ago.

It eventually got to the point where I had too many websites and online businesses going at once, and keeping folders of notes on my computer for each little project of mine was starting to get unwieldy. The feeling of disorganization was intense, and that’s not a feeling I like very much. I need to have a very clear picture of what’s going on at all times or I simply stress out from worrying that I’m forgetting something.

Finally, in late 2011, I discovered Evernote. I love technology – especially technology that helps me build my business – so the main reason for downloading it was to play with a neat piece of tech which might be able to help. I wasn’t expecting to find a way to organize all my business at that point, but I wanted it and Evernote seemed as if it might be an option.

Long story short, Evernote was what I was looking for all along but didn’t even know it. The night I dowloaded it, I spent a couple hours experimenting with creating different folders, tags, and notebooks. It seemed pretty interesting, but I didn’t see it’s true value until I started writing all my blog content with it. Every post I wrote was tagged and categorized, each blog of mine had a separate notebook, and slowly but surely…I was suddenly organized. All of my blog content, project and article ideas, and research were suddenly in one place in a searchable database format. Boom!

Evernote has been a lifesaver for me to say the least. However, it’s not totally perfect. There are some things I don’t like about it, which isn’t a lot if I’m being quite honest, and there are some ways that if falls a bit short. The best way to highlight what I like about Evernote is to list all that out it bullet format.

Here are the pros and cons of using Evernote:

Evernote pros

  • All of my content (blog posts, lists, notes, research, etc) is in one place in a searchable format
  • The search function is quite good actually – the pro version will even search text in photos and other attachments
  • It’s cloud-based, meaning that I can access my data from anywhere
  • There’s always a local backup on your device – so if for whatever reason Evernote goes out of business someday, you’ll still have full access to your data
  • Tagging and notebook features help to keep things organized. I assign each one of my blogs it’s own notebook, so all of that content stays together for easy reference.

Evernote cons

  • There is no way to password protect the desktop version (but you can on mobile)
  • You can’t password protect individual notes. It’s all or nothing.
  • Cloud-based might be an issue for some

Just to emphasize how much I enjoy using Evernote, I should tell you that I have absolutely zero desire to switch over to what is arguably the best digital note keeper there is at the moment: Microsoft OneNote. It seems as if everyone else I know uses OneNote, but quite frankly, I’m not seeing the attraction. Evernote does nearly everything I want it to do in a simple and lightweight package, which is probably it’s biggest advantage since it allows me to create and organize content without having to think about the tool I’m using to do it.

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